Titan Mail - Mail Forwarding & Autoreply

-- Note --

• Use the Set Forward option for "permanent" forwarding of messages.
• Use the Vacation Message (or autoreply) option for short-term abasences from campus.

To Set a Forward:

• Use this option to send a copy of every message you receive to a specific other email address.
• "Enable Forwarding" ~ Select this option to automatically send a copy of every message you receive to the email addresses mentioned in the Mail Forwarding list. When you choose this option, the server maintains a copy of the mail in your inbox.
• "Do not leave copy on server" ~ Select this option to send every message you receive to the email addresses mentioned in the Mail Forwarding list. When you choose this option, the server does not maintain a copy of the mail in your Inbox.
  • Under normal circumstances, you should NOT leave a copy of each message on the UW-Oshkosh server because over time the volume of messages that can accumulate will prevent your account from functioning correctly. BY DEFAULT, THIS OPTION WILL BE CHECKED.
• "Email Address" ~ Enter the email address or add the Address from the Address Book.
  • For example, if John wants to send Carolyn a copy of every message he receives, he would enter Carolyn's email address in the "Mail Address" text box and click "Add". Carolyn's email address is then added to the "Mail Forwarding" list.
  • You can enter as many email addresses as you want in the text field, one line at a time.
• To remove an email address from the Mail Forwarding list, select the email address and click Remove.
  
  
• Step - by - Step (once logged into Titan Mail)
  1. Click "Options" tab.
  2. Click "Mail" tab (if not already selected).
  3. Click "Setting" tab.
  4. Scroll down to "Mail Forwarding".
  5. Check "Enable Forwarding".
  6. Enter the address to forward to.
  7. Click "Add".
  8. Click "Save".

To Set a Vacation Message:

• Use this option to create customized automatic replies to incoming email for a specified period of time.
• "Enable Vacation Message for the time period:" ~ Select this option to turn on the Vacation Message feature, which will apply for all incoming email received between the dates set immediately below.
• "Start Time / End Time" ~ Choose the dates for which the vacation reply message will be active.
  • The "Start Date" cannot be before the current date.
  • The "End Date" must be at least one day later than the "Start Date"
  • The reply will begin at the beginning of the day specified as the "Start Date" and will end at the beginning of the day specified as "End Date".
• "Subject" ~ Use this field to specify the subject line of the automatic reply email. If no subject is specified here, the email's subject will default to a reply to the subject of the email sent to you (i.e. "Re: [incoming mail's subject]").
• "Number of days between replies" ~ Enter the number of days the mail system should wait before sending another automatic vacation message to a sender. Entering the number 0 (zero) will cause a reply to be sent every time an incoming message is received.
• "Message" ~ Set the message that the automatic reply emails should contain. The contents "Text sent in response to all mails" box will be used for all emails coming from outside of the campus email system, the message in "Text sent in response to only internal mails" will be used for all emails coming from within the University email system (i.e. from addresses '@uwosh.edu').
  • Note: Both boxes must have text entered in them for the mail system to accept your Vacation Message settings.
• Step - by - step (once logged into Titan Mail)
  1. Click "Options" tab.
  2. Click "Mail" tab (if not already selected).
  3. Click "Vacation Message" tab.
  4. Check "Enable Vacation Message for the time period".
  5. Choose a starting date.
  6. Choose an ending date.
  7. Enter "Subject" for reply emails (if desired).
  8. Enter "Number of days between replies" to multiple messages from the same sender.
  9. Enter the text of the reply in "Message" boxes for both internal and external (all) incoming mail.
  10. Click "Save"