What's new in the new version of TitanFiles?
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Technology
My Settings
The user's "My Settings" screen has been divided up into fourbugdb separate screens, "User Information", "Password", "Email Settings", and "Toolbar Buttons". Display Name, Time Zone, Date/Time Style and Username are available in the "User Information" screen. Passwords may be modified from within the "Password" screen. The "Email Settings" screen provides the options to set the email address, select the method for mailing others (this must be enabled by the Administrator), and set Records Management Email settings. The "Toolbar Buttons" screen allows the user to select their toolbar buttons visible in the Document Manager and Records Manager spaces.
Wizards
The existing "New Folder Wizard" has been improved to more intuitively guide the user through creating a new folder. The "Email Wizard" has been enhanced to include the type of user you will be emailing. This new enhancement will prompt you through the appropriate steps based on the user type(s). The "Sharing Wizard" has been intelligently redesigned with additional features and the ability to tell the wizard the type of user with whom you will be sharing. Classification has received a new "Classification Wizard" to assist in easily classifying files and folders. Wizards will now prompt you to determine the type of user you will be emailing. Depending on your selection, the user will be guided to a new login screen, or they may continue on as a visitor.
Xythos Web-Email Solution and Default Email Client
Xythos 7.1 now grants you the ability to select either the Xythos Web-based Email Solution or your default email client. Selecting the "Xythos Web-based Email Solution" will use the email screens within the web view. Selecting the "My Default Email Client" will launch your email client, such as Microsoft Outlook, when sending email. You must select your true default email client. If, for example your default email client on your computer is Microsoft Outlook and you set your Default Email Client in Xythos to Lotus Notes, Microsoft Outlook will be launched. Selecting the incorrect email client can cause unfavorable results. This option is available in the "My Settings" tab. This option is available at the Xythos Administrator's discretion.
Dropbox
The dropbox is a new feature added to the Enterprise Document Manager and Digital Locker products. The purpose of a dropbox is to allow a user to add content without the ability to modify or remove the content once it has been added. There are two types of dropbox users -- the submitter and the administrator.
- Administrator: A dropbox administrator is a user which has either created the dropbox, or has been added as a dropbox administrator to an existing dropbox. This user has the ability to view, modify and delete any content located within the dropbox. The administrator may also close or open the dropbox to submissions.
- Submitter: A dropbox submitter is a user which has been added to the dropbox by the dropbox administrator. This user has the ability to add any content from either their local computer or from their existing account. The submitter may view any content they have added to the dropbox, however they may not modify or delete the content. There may be multiple submitters for each dropbox, however the submitters will only see their own files.
When creating a new dropbox, the administrator may set the date on which the dropbox is available for submissions. If this date is left blank, submissions may be made immediately. The final submission date, or dropbox close date, may also be set.
With several submitters to a single dropbox, it is highly probable there will be files with the same name added to the same dropbox. Each submitter has their own sub-folder, based on their username, which is only seen by the dropbox administrator. If submitter "Sally" adds the file "bird.jpg", and the submitter "Steve" adds the file "bird.jpg" to the same dropbox, there will not be any type of conflict or renaming of the file. If, however, the submitter "Sally" adds the file "bird.jpg" and attempts to add another file "bird.jpg" to the dropbox, an error will be received. It is not possible to upload a file of the same name in an effort to replace the file. You must rename the file.
Providing access to a dropbox should be done from within the dropbox wizard, or the dropbox manage pages. Similar to a wiki, access should not be granted through the traditional share and permissions pages for files and folders. If this should accidentally occur, reset submitter and administrator permissions through the dropbox management pages.
The dropbox administrator may notify a user of dropbox access using one of two methods.
- Copy link location: Within the Document Manager, navigate to the location of the dropbox.xapp file of your choice. Right-click on the file, and then select the "Copy link location" option. You may paste this link into an email, or use it as a web link, etc. If this link is sent to a recipient whom is listed as neither an administrator or a submitter they will not be able to view the dropbox.
- Dropbox details: Navigate to the dropbox manage screen. Click on the dropbox details link, and then copy the dropbox location into an email, or use it as a web link, etc. If this link is sent to a recipient whom is listed as neither an administrator or a submitter they will not be able to view the dropbox.
Similar to the file upload options in the webview, you have the ability to use either standard or advanced upload options. When using the advanced upload option, you must have Java 1.5 or newer installed. When uploading a complete folder, all files will become "flattened" and will no longer be in different folders and sub-folders.
Setting the Toolbar Buttons
The functionality of the "view" button no longer offers the option to select your toolbar buttons. You may now view and modify your toolbar button settings within your "My Settings" screen, under setup, and visiting the "Toolbar Buttons" link.
My Tickets Reports
Ticket management has been expanded to include a new "My Tickets" section in the "Reports and Tools" tab. All of your tickets are located in one convenient location. The name, expiration date, and password protection information is displayed and may be edited by using the "Edit" button associated to the ticket. You may also delete one or several tickets from this screen.
